Unifying sponsor opportunity intake, pre-award compliance validation, deterministic budgeting, and post-award financial reconciliation — coexisting seamlessly with your existing financial system of record.
Lead PI: Dr. Kenneth Schumacher • Department: Biomedical Engineering • Budget: $2,485,210 (5-Year MTDC)
Universities run on mission-critical financial ERP systems of record that have taken millions of dollars and decades to establish. Yet research administration remains bogged down by disconnected processes.
Faculty and departments build complex proposal budgets in disconnected spreadsheets. Formula breaks, outdated fringe rates, and misapplied salary caps introduce pre-flight compliance exposure.
Personnel represents 70%+ of research volume. Unmonitored 25% commitment drops, retroactive payroll cost transfers, and flawed effort certifications are the #1 cause of federal False Claims Act settlements.
When awards arrive, staff spend 2 to 4 weeks manually re-entering award data, milestones, companion projects, and budget periods into the ERP, delaying project start dates and research expenditures.
Legacy software vendors insist the only solution is replacing your entire enterprise financial ERP. ResearchSphere serves as the research intelligence layer that seamlessly coexists with your system of record.
From the first opportunity intake to final award closeout, ResearchSphere connects your investigators, central office, and financial systems into a unified workflow.
Live search across federal databases (Grants.gov, NIH RePORTER, NSF Award Search, SAM.gov). Automated sponsor announcement parsing extracts budget limits, mandatory attachments, and eligibility criteria into human-verified compliance checklists before proposal development begins.
Eliminates formula drift by pulling institutional F&A rate agreements, fringe benefit schedules, and federal salary caps directly from your core rate tables. Budgets match your financial system down to the exact penny.
Eliminate routing bottlenecks with automated institutional approval chains. Embedded DocuSign workflows capture investigator assurances, chair endorsements, cost-sharing approvals, and AOR authorizations with zero paper delays.
Upon sponsor award notice, proposals convert directly into active ERP awards, companion projects, and budget periods without manual re-keying. 15 automated 2 CFR 200 rules screen ongoing expenditures to ensure single-audit readiness.
Personnel compensation constitutes 65% to 75% of academic research expenditures and represents the single largest federal audit liability for universities. ResearchSphere transforms retrospective, error-prone effort reporting into continuous, proactive payroll compliance that eliminates False Claims Act risk.
Enforces continuous mathematical reconciliation ensuring all institutional activities—sponsored awards, departmental research, instruction, administration, and clinical practice—reconcile to precisely 100% of institutional base salary, preventing over-allocation and invalid FTE distributions.
Automatically detects whenever a PI or key investigator's effort drops 25% or more below the sponsor-approved commitment, proactively notifying OSP to file mandatory prior-approval notifications before single-audit disallowances occur.
Continuously scans payroll postings against award periods of performance, flagging late salary transfers, stale adjustments (>90 days), or charges outside award dates, requiring full institutional justification before general ledger entry.
Automates employee first-hand attestation followed by PI/supervisor verification, integrated directly with enterprise DocuSign infrastructure. Produces legally binding, tamper-evident audit trails ready for federal examination.
Select a major federal sponsor opportunity below to simulate how ResearchSphere automatically audits guidelines, enforces salary caps, and orchestrates institutional sign-off.
From executive leadership monitoring multi-million dollar portfolios to investigators preparing competitive narratives, ResearchSphere provides purpose-built interfaces.
Provide university leaders with real-time portfolio trajectories, active award commitments, indirect cost recovery forecasting, and audit risk monitoring across every academic unit.
Your enterprise financial system of record remains the authoritative source of truth. ResearchSphere does not replicate, replace, or disrupt your core financial ledgers, chart of accounts, or project costing engines.
Operates harmoniously alongside your enterprise financials. Proposals, budgets, and awards synchronize seamlessly without manual re-keying.
Granular role-based security models ensure investigators see only their authorized proposals and awards, while central administrators maintain enterprise-wide oversight.
Eliminates multi-year ERP migration risks. Deploy in weeks, not years, with zero disruption to active campus operations.
Estimate the annual administrative time saved, proposal error reduction, and audit risk mitigation based on your institution's sponsored research volume.
Key questions addressed for Vice Presidents of Research, Chief Information Officers, and Sponsored Programs Directors.
Join leading research universities and medical institutes evaluating ResearchSphere to eliminate pre-flight submission risks, streamline award handoffs, and protect institutional ERP investments.
Request a private walkthrough of ResearchSphere tailored to your institution's sponsored research volume and ERP environment.
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